Terms governing online registration for the Online Print Symposium 2025 in Munich

§ 1 Subject

(1) These terms apply to online registration for the Online Print Symposium on 3 + 4 April 2025 in Munich (hereafter referred to as the Event) as well as in the case of use of the community tool and to register/invoicing over doo.net. The Event is organized by zipcon consulting GmbH, Am Buchenhain 4, 45239 Essen, Germany and Verband Druck und Medien Beratung GmbH, Einsteinring 1a, 85609 Aschheim bei München, Germany.

(2) The Event is aimed exclusively at companies and their employees (Participants). Participation by consumers (as defined in §13 BGB [German Civil Code]) is not possible.

(3) The online registration as well as the use of the community tool are exclusively based on these terms and conditions. When using the Community Tool, the terms of use of the manufacturer (A4Q Global Services GmbH, Keltenring 15, 82041 Oberhaching, Germany) may also apply. Conflicting, supplementary or deviating conditions of the participant or a third party shall not become part of the contract.

§ 2 Registration

(1) Registration for the Event takes place online at https://online-print-symposium.de/en/registration/.

(2) To conclude the participation contract, the Participant shall accept the Organizer’s offer by clicking on the “Book Now” button after completing the online registration process.

(3) Directly after completing online registration, the Participant will receive an automated e-mail acknowledgment that confirms they have concluded the contract at the e-mail address they have stated

(4) Participants must bring the participation acknowledgement sent to them by e-mail with them to the event. Participation cannot be guaranteed if the acknowledgement is not presented for inspection.

§ 3 Event Program

(1) The Event program can be derived from the program outline, which can be accessed online at https://online-print-symposium.de/en/schedule/

(2) The organizers reserve the right to change the program sequence or make content changes to the program for a compelling reason. The organizers shall make every effort to communicate any such changes in good time by e-mail or at https://online-print-symposium.de/en/schedule/.

(3) Any changes in accordance with § 3 (2) do not entitle Participants to a reduction in the participation fee.

§ 4 Participation Fee and Payment Terms

(1) The participation fee is 1.390 € (for non-members) or 1.190.00 € (for members). The Early-Bird-Tickets are available for non-members for 990,00€ and for members for 840,00€ until 31.12.2024. All prices mentioned are net prices and are calculated in addition to the legal value added tax. Members are members of the zipcon Circle of Friends, of the bvdm federal state-based associations, of Fogra, of the ‘Verband Druck & Medien Österreich’, of viscom, of VIGC, of INTERGRAF, of Assografici, of Febelgra, of the ‘Verband der Schweizer Druckindustrie’ and of ‘Initiative Online Print’. Proof of membership must be submitted upon request as appropriate prior to participation in the Event.

(2) The participation fee covers participation in the event program, including the accompanying materials provided, breaktime refreshments, lunch and the evening program. Participants are responsible for their own travel and accommodation costs.

(3) There is a choice of payment methods:
• Invoice
• Credit Card
• Paypal.

(4) If you select the ‘Invoice’ payment method, doo GmbH will send you the bank details along with the participation acknowledgement by e-mail. The invoice amount must be wired to the account stated within 10 days of receipt of the invoice, quoting the booking number in the reference field.

(5) Registration is deemed to have been completed upon receipt of payment in full. If the ‘Invoice’ payment option has been selected, then the Participant’s place is only reserved until the invoice has been paid. Payment must be received no later than two days prior to the start of the event. It is not possible to make payment once the event has started.

§ 5 Sending Replacement Participants, Withdrawal and Event Cancellation

(1) If the Participant is unable to attend the Event, they are entitled to nominate a replacement, who shall attend the Event instead of them. The name of that replacement must be submitted until 14 days prior to the event to the organizers. The details required for registration should be sent to [email protected] prior to the start of the Event. In such cases the participant will not incur any additional costs. No other claims can be made against the organizers.

(2) If the participant withdraws from his registration and does not name a replacement person in time according to paragraph 1, the entire participation fee is due. However, depending on the date of cancellation, we will refund part of the participation fee as follows:

• up to 14 days before the start of the event: the paid participation fee minus 200,00 Euro;

• 14 to 7 days before the start of the event: the paid participation fee minus 40% of the participation fee;

• 7 days or less before the start of the event: no refund.

(3) If the Event is cancelled for reasons for which the organizers are responsible, participation fees, which have already been paid, will be reimbursed. The participants have no further claims.

(4) If the event is cancelled for reasons for which the organizer is not responsible (e.g. official prohibition or legal restrictions on the execution), the rules for the refund of paid participation fees from paragraph 2 apply accordingly. Cancellation shall not be deemed to be a substitute performance of the event as a virtual event. The relevant date for the assessment of the claim for reimbursement is the date of cancellation of the event by the organizer. The participants have no further claims.

§ 6 Event Documentation and Recordings

(1) Any documentation provided to the Participants in conjunction with the Event are protected by copyright. Duplication or publication is not permitted. Personal use only of the documentation is permitted.

(2) Video and sound recordings are not permitted during the Event.

(3) The organizer will take photos during the event, in which participants can also be seen. The participant grants the organizer the right that photos taken by the organizers on the occasion of his/her participation in the Online Print Symposium may be used for reporting on this event as well as for advertising future similar events of the organizers, in particular on the websites 2023.online-print-symposium.de and www.beyond-print.de online to use in any printed form as well as in social networks for an unlimited time and place, in particular to make it publicly accessible and to distribute it.

(4) The participant has not the right to be named.

(5) The customer shall not receive remuneration for the rights granted under item (3).

§ 7 Liability

(1) The organizers have unlimited liability in the event of premeditation or gross negligence on their part. The organizers are liable for loss of life, physical injury or damage caused to people’s health as a result of ordinary negligence.

(2) Otherwise the organizers are only liable for a breach resulting from ordinary negligence of an essential contractual obligation, the fulfilment of which is only possible through the proper conduct of the Event and compliance with which Participants may reasonably and regularly rely on (cardinal obligation). Liability for ordinary negligence is limited to damages that are foreseeable on the date of contract conclusion, the occurrence of which can be typically expected. This limitation of liability also applies to the organizers’ vicarious agents.

§ 8 Closing Terms

(1) Should one or more stipulations in these terms be or become invalid, this does not otherwise affect the validity of the remaining terms.

(2) German law only applies

(3) If the Participant is a businessman or the representative of a legal entity or public-sector entity with special assets, the place of jurisdiction for all disputes arising from or in connection with this contract is Essen.